For organizers · AI session takeaways
AI session takeaways for conferences
Record each session on a phone. Gemlo drafts the takeaways, each with the line it came from, and attendees keep the ones that matter with their own private notes.
Most AI session summaries give every attendee the same paragraph, sometimes days after the talk. Gemlo works differently on three points that matter to organizers:
- Every takeaway shows its source. Each one carries the line from the talk it's based on, so you and your attendees can check it.
- Attendees keep what matters to them. Takeaways arrive as a short deck. People keep some, skip the rest, and add a private note on how they'll use an idea.
- A phone in the room is enough. No sound-desk feed, no technician per track.
How it works
- Record. A staff member or volunteer starts the session in the Gemlo app on a phone in the room. Audio uploads in five-minute pieces during the talk, so a dead battery late in the session doesn't lose what came before. You can also paste a transcript or attach an audio file afterwards.
- Draft. When the session ends, Gemlo transcribes it and drafts the takeaways. There is no fixed number: a focused 20-minute keynote might get ten, a dense panel more. Each takeaway is credited to a speaker only when the transcript makes clear who said it.
- Review, or don't. Per event, you choose whether takeaways release automatically when drafting finishes or wait for a producer to edit, release or reject each one.
- Keep. Attendees who checked in get a notification and a deck of takeaways, usually within a couple of minutes of the session ending. What they keep and write goes into their notebook, and they can export a printable edition of their day.
What we've measured
We test the pipeline on recorded public talks and grade every takeaway against the transcript. In our latest run across ten sessions (keynotes, panels, an interview, a Q&A and one talk recorded on a phone across a room):
| Check | Result |
|---|---|
| Takeaways whose supporting quote is in the transcript | 137 of 137 |
| Takeaways faithful to what was said | 136 of 137 |
| Credited to the wrong speaker | 2 of 137, both on multi-speaker sessions |
| Phone across the room vs. clean audio, same talk | 4.75 vs. 4.85 out of 5 for specificity |
The full write-up, including what went wrong, is in We tested AI session takeaways on 10 real talks.
Privacy, by design
- Attendees' notes and the takeaways they kept are theirs alone. Organizers and sponsors never see them.
- Organizers see who joined and what they entered to register. Sponsors only get contact details an attendee chooses to share, field by field.
- Attendees can export their data or delete their account from the app.
The rest of the event, in the same app
Takeaways are the part attendees remember, but Gemlo also runs the parts around it: registration and paid tickets, sponsor applications and booths, door check-in with a QR scan, and confirmation emails with Apple Wallet passes. See everything organizers get.
Questions organizers ask
Do we need special audio equipment?
No. A phone placed near the speaker or a PA speaker works. In our tests, a talk recorded on a phone from across a room produced takeaways nearly as specific as the same talk from clean audio. See How to record a conference session on a phone.
How quickly do attendees get the takeaways?
Usually within a couple of minutes of the session ending, because the audio is transcribed in pieces while the talk is still going. If you turn on review, they go out when a producer releases them.
Can we edit takeaways before attendees see them?
Yes. Turn on review for the event and a producer can edit, release or reject each takeaway. With review off, they release automatically when drafting finishes.
How does it handle panels with several speakers?
It transcribes everyone and credits a takeaway to a speaker only when the transcript makes clear who said it. Otherwise the takeaway is left uncredited rather than guessed. In our tests, 2 of 137 takeaways were credited to the wrong person, both on multi-speaker sessions.
Can organizers or sponsors see what attendees saved?
No. What an attendee keeps and the notes they write are visible only to them. Sponsors see aggregate counts and only the contact details an attendee chooses to share.
Is the audio published?
No. Recordings are used to produce the transcript and takeaways. Attendees see takeaways with short supporting quotes, not the audio.
What does it cost?
We set up each event with the organizer directly. Tell us about your event and Yossi will reply personally.